Commercial & Office Fit-out
4 Steps to Successful Refurbishment
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3. Project Management
- Planning Out-going Repairs
- Negotiation of Dilapidation Claims
- Landlord's Consent for In-going Fit-out
From small single sites to large multi-site portfolios, whether refurbishment or relocation, your commercial property strategy starts here. By calculating the space you have and advising how best to rationalise the space you need by looking at your processes, department and team relationships and physical building requirements, we can identify the size and type of property you require.
When the prospective office, warehouse, industrial or retail property is found, our space planning service will give you the options you need to efficiently arrange your teams, flow paths, plant, equipment and products for maximum return.
We will advise you on planning permission and Building Regulations implications so that statutory compliance is considered from the outset and your refurbishment, fit-out and alterations are considered in real terms with budget costs provided to fully assess project feasibility.
Our extensive high-level and technical commercial property experience means that we are well placed to give you the advice you need to understand the long term implications of any building acquisition or lease agreement.
Our expert building surveying team can provide a variety of condition reports from initial building inspections to in-depth technical due diligence reports to advise you on the nature and lifespan of the property and site. This will inform your maintenance and management of the facilities (again whether office, warehouse, industrial or retail in nature) with planned preventative maintenance schedules written to provide cyclical and life-cycle cost analysis alongside capital works programmes.
Our landlord and tenant dilapidations experience will help you understand any lease covenants and repairing obligations before you sign and inform you to negotiate repairs or rent-free periods and limit liability by way of an in-going schedule of condition.
Building on the feasibility work and having helped you secure the property, our project team and in-house drawing office will expand on the initial scheme with the architectural design needed to formally gain planning permission and submit Building Regulations applications for the detailed alteration, extension, conversion, refurbishment or new-build with internal industrial, commercial or office fit-out schemes developed to suit your branding and requirements. We will prepare the drawings necessary for any licence for alteration and landlord's consent application and produce Land Registry Plans.
So as to ensure like-for-like pricing and contract cost control, we will prepare a schedule of works together with contract preliminaries and NBS (National Building Specification) for competitive tendering to selected contractors. If your strategy results in design and build or redevelopment, we can also assist with the Employer’s Agent or Construction Monitoring roles.
We will advise you on your Client Duties under the Construction Design and Management (CDM) Regulations 2015 and chair pre-contract meetings. Acting as Contract Administrator, we will oversee the project liaising with Building Control and attending site meetings throughout the delivery of the works providing cost control and snagging duties as part of the service.
With all the focus on the new office, warehouse or industrial unit, many organisations fail to fully appreciate and plan their exit strategy from their current commercial property. Whether exercising a break clause or yielding-up the property at the end of a lease, full consideration of the lease and in particular the repairing covenants is essential.
Consideration of the potential Landlord’s losses is a highly specialised field greatly influenced by recent case law and requires significant experience of the commercial property sector including valuation, development and legal precedent to judge the theoretical position of a “reasonable and prudent Landlord”.
Our experience of negotiating commercial project dilapidations claims for both landlords and tenants, expert witness reports and mediation attendance will help us prepare an anticipated dilapidations liability report setting out works and timescales for necessary value-affective works in conjunction with a selected specialist's diminution valuation to inform negotiations. Where considered reasonable and prudent to undertake works to limit loss, our Project Management services will competitively tender the works and provide contract administration duties to place you in a strong position to settle any residual claim.
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